~36%
of purchasers’ time freed up
Requisitions, quotations, approvals and invoice checks run through one workflow instead of email and spreadsheets.
Maritime procure-to-pay
Finance Automation for maritime procurement and payables
One connected workflow from a requisition raised on board to the final supplier payment: approvals, sourcing, deliveries and invoice matching, running on top of the systems you already use.
Finance Automation in 38 seconds
Follow one purchase from the engine room to the paid invoice.
A short introduction to the workflow: requisition on board, sourcing and approval, delivery to the vessel, and invoice matching through to payment.
The film shows an illustrative interface. The results are from the client deployment described below.
Case study
Running at a ship-management company.
Built for the technical department of a ship manager, where purchasers, superintendents, the fleet manager and accounts now work in one workflow.
One view
of products and prices
Parts, suppliers and agreed prices across the fleet in one place, giving purchasers stronger data for supplier negotiations.
AI layer
supporting purchasers
AI support on top of the procurement data helps purchasers with their day-to-day work.
Measured in the client’s technical department after go-live. Client name withheld for confidentiality.
Interactive product example
One view of every open purchase.
Select a requisition to see where it is, who acts next, how it is approved and whether the invoice matches what was ordered and received.
Illustrative sample data — this screen is not connected to a live system.
Open requisitions
REQ-1042 · Vessel A
Main engine spares
Current stage
Technical review
Approval route
Above threshold — fleet manager approval
Delivery
Not yet ordered
Three-way match
Waiting for order
Next action
Superintendent checks technical fit, price and quantities of the batched quotation.
From requisition to payment
Every step has an owner. Every decision is recorded.
- 01
Requisition on board
Officers build requisitions from the vessel’s parts catalogue and the captain or chief engineer validates them. Superintendents can raise requisitions too, including custom items.
- 02
Purchaser review
Each line is checked against stock on hand, planned maintenance, and price and supplier validity before anything is sourced.
- 03
Sourcing and supplier onboarding
Requests for quotation go to known suppliers. A new supplier is onboarded first, with legal and financial background checks and an approval step.
- 04
Quotation and technical review
Quotations are compared, substitute parts are flagged for review and catalogue updates, and line items are batched for the superintendent to check technical fit, price and quantities.
- 05
Approval and purchase order
Orders within the financial threshold go straight to purchase order; high-value orders route to the fleet manager. Suppliers confirm the order and dispatch.
- 06
Delivery to the vessel
Goods go directly to the ship or through your own or an external warehouse, with back-order tracking, vessel shipment planning and onboard receipt confirmation that updates vessel inventory.
- 07
Invoice to payment
Incoming invoices are matched against the purchase order and the confirmed receipt, reconciled by purchasing, approved above a threshold, and paid. The order record is then closed.
One workflow, every role
- Officers
- Captain / Chief Engineer
- Superintendent
- Purchaser
- Fleet Manager
- Fleet Support
- Suppliers
- Warehouse
- Accounts
Capabilities
Procurement, payables and finance in one connected system.
Procurement Workflow
- Requisitions from the vessel parts catalogue
- RFQs, quotation review and supplier onboarding
- Threshold-based approvals for high-value orders
- Delivery tracking to the vessel or warehouse
Invoice Processing
- Auto capture & extraction
- Three-way matching against PO and confirmed receipt
- Approval routing with audit trail
- Payment release after verification
Tax & Forecasting
- Multi-jurisdiction VAT / GST
- Live tax liability tracking
- Cash-flow & revenue forecasting
- Scenario and what-if modelling
What changes for your teams
Fewer emails and spreadsheets
Requisitions, quotations and approvals move through one tracked workflow instead of inboxes.
Clear approval trail
Technical review, financial thresholds and approvals are recorded for audit.
Fewer missed discrepancies
Invoices are matched against the order and what was actually received before payment.
Control of products and prices
Open orders, deliveries, parts and agreed prices in one view, per vessel and supplier, ready for supplier negotiations.
Works with the systems you already run
Finance Automation is system-independent. It sits on top of your existing ERP, accounting, purchasing or fleet-management software and connects through available APIs or file exports, so crews and office teams keep the tools they know. Catalogues, roles, approval thresholds and delivery routes are configured to your organisation.
See it with your own procurement process
Tell us how your vessels order today, which systems you use and where approvals get stuck. We will scope a walkthrough around your workflow.
Plan a practical first step
Bring to the assessment
A sample of recent requisitions, quotations, purchase orders and invoices, your approval roles and thresholds, and the parts catalogue and supplier list.
Define the deliverables
An agreed requisition-to-payment workflow per role, approval rules, delivery routes to vessel and warehouse, and invoice matching with an exception queue.
Agree how it will run
Walk through one real purchase end to end, confirm the connections to your current systems, then test approvals, back orders, corrected invoices and failed postings before rollout.
We confirm the demonstrable workflow, data access, integration work and success measures during scoping. Examples illustrate an approach; they are not verified customer results.
Start with the decision
Turn one operational challenge into a measurable data plan.
Tell us about your challenge. We will reply to arrange an assessment and identify a practical route to delivery.
Request a data assessment